EDI—Electronic Order, Order Confirmation, and Invoice for Libraries

Ingram Library Services is the industry leader in Electronic Data Interchange (EDI) offerings for Library Automation Systems. With a group of specialists dedicated to this effort, Ingram cultivates strong partnerships with libraries and their automation vendors to provide EDI services that utilize the most current book industry formats, transactions, and communications methods. Ingram is also a strong participant in the Book Industry Standards and Communications (BISAC) Organization that develops EDI and barcode formats for the Book and Serials Industry.

Ingram has partnered with the following Library Automation Vendors to offer a variety of EDI offerings. Ingram ILS partners for EDI include:

Dynix for Horizon and Dynix.
Endeavor Information Systems for Voyager.
Ex Libris for Aleph 500.
Polaris Information Systems Systems for Polaris.
Innovative Interfaces for INNOPAC and Millennium.
The Library Corporation for OSA, Library.Solution and CARL.Solution.
SIRSI for Unicorn and DRA Classic.
VTLS for Virtua.

Ingram supports EDI Transaction types and formats based on the capabilities of the library automation system. Ingram EDI offerings include:

EDIFACT Order, Enriched Order*, Order Response, and Invoice.
X12 Order, Enriched Order*, Order Acknowledgment, and Invoice.
BISAC Order and Order Acknowledgment.
 

Please note: BISAC format will no longer be supported after September 30, 2006, due to the coming change in the structure of the ISBN from 10 to 13 characters. For more information please e-mail library.edi@ingrambook.com.

Communications for all EDI formats and transactions is supported via FTP.

*Enriched (EDI) Order
This enhanced order transaction allows users to send additional distribution information in the EDI order record that provides Ingram with all the information necessary to create complete holdings records to match the items shipped. The holdings records are loaded with MARC bibliographic records and overlay the on-order items. When the materials arrive from Ingram, they are shelf-ready, and the catalog already contains the necessary records to circulate the items.

Additional ILS Automated interface options:

MARC

• Ingram’s BookMARC (full MARC) records and Ingram’s ipage (brief MARC-formatted) records are compatible with all library automation systems in the marketplace today.
• Ingram’s ipage Web-based title file product offers a brief MARC-formatted interface that allows users to enter any or all of the 9XX tag and subfield data supported by their library automation system such as location, quantity, fund, item type, etc. for selection list titles on the ipage site. Brief MARC records containing this information can then be loaded into the library automation system to create order and brief bib records as supported by the individual library automation system vendors.

Ingram CWS

• Certain library automation systems allow libraries to search Ingram’s title database directly from their acquisitions module for title verification and stock check. Title data can then be imported to the library automation system for order creation. This feature is currently available in certain versions of Horizon (through Dynix’s VIP product) and Millennium (through III’s Inventory Express product) acquisitions modules. If you would like more information about implementing this service, please click here. Please be sure to include your library automation system name and version in your inquiry.

To find out more about Ingram’s automated interfaces, contact your Account Manager, or send an e-mail to library.edi@ingrambook.com.